PDF Remediator
by Inquiros
Inquiros audits and remediates the PDFs themselves — making your actual documents accessible, not just an HTML overlay. Automated weekly scanning. One-click publish. Two phases to a fully compliant site, forever.
No credit card · 5-minute setup · ADA Title II compliant
Most Government PDFs Fail Accessibility Standards
Under ADA Title II — which now explicitly covers websites and digital documents — government agencies are required to make all PDFs accessible to people using screen readers and assistive technologies.
The reality: the average government website hosts 500–2,000+ PDFs. Manual remediation costs $7–$12 per page — a 50-page board packet alone runs $350–$600. New PDFs get published every week.
And HTML overlays — the shortcut some vendors sell — don’t fix the original document. If someone downloads the PDF, it’s still inaccessible. If a screen reader user opens it directly, it still fails. The overlay is a patch over a liability, not a fix.
- DOJ complaints and investigations
- Settlement agreements costing $50,000–$500,000+
- Ongoing court monitoring
- Damage to public trust
Automation That Solves It for You
PDF Remediator handles the entire lifecycle — scanning, scoring, remediating, and serving accessible documents — without any ongoing staff effort.
- Remediates the actual source PDF — not an HTML overlay
- Adds tags, reading order, alt text, form labels, and bookmarks directly to the document
- Weekly auto-scan detects newly added or modified PDFs automatically
- One-click publish replaces the live PDF at the same URL — no broken links
- Severity breakdown: Critical, Serious, Moderate, Minor — per document
- Full changelog and audit trail ready for leadership, legal, or auditors
Two Phases. One Compliant Site, Forever.
Phase 1 gets every existing PDF remediated. Phase 2 keeps you compliant as new documents are published — automatically.
Initial Audit
We crawl your entire website and inventory every PDF — including those buried in agendas, board packets, and document directories. You get a full count of files and pages, plus a baseline accessibility scan.
PDF Remediation
We remediate every existing PDF to WCAG 2.1 AA — adding tags, reading order, alt text, form labels, and bookmarks directly to the source document. Not an overlay. The actual file.
Weekly Auto-Scan
Every week, we automatically scan for newly added or modified PDFs. New documents are flagged, audited, and queued for remediation — keeping you continuously compliant without any manual oversight.
Publish to Site
Once approved, the fixed PDF replaces the original on your live site at the same URL — no broken links, no manual upload needed. Translated versions can be published alongside if required.
Dashboard & Reports
Your live dashboard shows total PDFs, severity breakdowns (Critical, Serious, Moderate, Minor), and per-document status. Management reports are ready to share with leadership, legal, or auditors at any time.
Everything You Need. Nothing You Don’t.
Native PDF Remediation — Not an Overlay
We fix the actual source PDF to WCAG 2.1 AA — adding structure tags, reading order, alt text for images, form labels, and bookmarks directly to the document. The fixed file is yours to keep, permanently.
Automated Weekly Scanning
Our crawler automatically scans your site every week and inventories every PDF — including those linked from document pages, agendas, and board packets. New uploads are flagged and queued for remediation immediately.
One-Click Publish to Site
Once remediation is complete, publish the fixed PDF to your live site at the exact same URL — no broken links, no manual upload, no IT ticket required. Translated versions can be published alongside.
Live Compliance Dashboard
Full visibility into every PDF on your site: crawl summary (total PDFs, pages, storage), severity breakdown (Critical, Serious, Moderate, Minor), and per-document status (Fixed, Fixing, Compliant, or issue count).
Bulk Actions
Select multiple PDFs and fix, translate, and publish in one click. No document-by-document manual workflow — handle your entire backlog in a single action from the dashboard.
100+ Language Translation
Generate accessible translated versions of any document in 100+ languages. Publish translated PDFs alongside the original or deliver them on resident request — fully accessible in every language.
Changelog & Audit Trail
Every fix is logged with a complete changelog — exactly what changed, when, and how many issues were resolved. Management reports are ready to share with leadership, legal counsel, or auditors at any time.
Minimal IT Overhead
Works on any CMS — WordPress, Drupal, Joomla, static sites, or custom platforms. No plugin, no backend integration, no database. Your IT team is not a bottleneck.
Secure & Government-Ready
Documents are processed securely. We support data processing agreements for government contracts and don’t retain original PDFs beyond what’s needed for remediation.
PDF Remediator vs. The Competition
We stack up favorably against every alternative — including the two most common tools sold to government agencies.
| Capability | PDF Remediator Inquiros |
CivicPlus PDF Tool |
Revize PDF Tool |
CommonLook PDF Validator |
Manual Acrobat Pro |
|---|---|---|---|---|---|
| Automated website crawler | ✓ Automated weekly | ✗ Manual upload | ~ Limited | ✗ Manual | ✗ Manual |
| Auto-remediation (not just flagging) | ✓ Auto-fixes issues | ✓ HTML conversion | ~ Partial | ✗ Validation only | ✗ Manual fixes |
| Resident-facing widget (inline) | ✓ Stays on your site | ✗ Separate HTML page | ~ Varies | ✗ None | ✗ None |
| Fixes actual PDF (not an HTML overlay) | ✓ Native PDF remediation | ✗ HTML transcript overlay | ~ Varies | ✓ Validation only | ✓ Manual fixes |
| Publish fixed PDF at same URL | ✓ One-click, no broken links | ✗ Separate URL | ~ Varies | ✗ Manual re-upload | ✗ Manual re-upload |
| Multilingual translation (100+ languages) | ✓ 100+ languages | ✓ 150+ languages | ~ Limited | ✗ No | ✗ No |
| Compliance score dashboard | ✓ Full analytics | ~ Basic | ~ Basic | ✓ Detailed reports | ✗ None |
| Works on any CMS/platform | ✓ Any site, 1 script | ~ CivicPlus-first | ~ Revize-first | ✓ Desktop app | ✓ Desktop app |
| Self-serve free trial | ✓ 7 days free | ✗ Sales demo only | ✗ Sales demo only | ~ Limited trial | ✓ Paid license |
| Public pricing | ✓ Published tiers | ✗ Quote required | ✗ Quote required | ~ Partial | ✓ Adobe pricing |
| Pricing model | ✓ Pay once to fix; ongoing only for new docs & monitoring | ✗ Annual fee — including already-remediated docs | ✗ Annual fee — including already-remediated docs | ~ Per-license; per-doc manual work | ✗ Recurring staff hours |
| Ongoing monitoring (not one-time) | ✓ Recurring crawls | ✗ Per-document | ✗ Per-document | ✗ Manual re-run | ✗ Manual re-run |
| Setup time | ✓ ~5 minutes | ✗ Weeks | ✗ Weeks | ✗ Hours per doc | ✗ Hours per doc |
| Audit trail for compliance records | ✓ Full logging | ~ Partial | ~ Partial | ✓ Detailed | ✗ Manual |
The structural difference is simple: a remediated PDF is a permanent asset. Once we fix it, it stays fixed. Our competitors charge annual subscription fees even for documents they remediated years ago — banking on customers not stopping to ask why. We say the quiet part out loud: fix it once, then pay only for what genuinely requires ongoing work.
Why We’re Better Than CivicPlus
CivicPlus’s offering was built as a CMS add-on — it converts PDFs to separate HTML pages, breaks your users’ experience, and only delivers full value if you’re already in their ecosystem.
PDF Remediator works on any platform, keeps residents on your site, and detects new documents automatically.
And critically: you pay once to remediate. You don’t keep paying for work already done.
Why We’re Better Than Revize
Revize’s PDF tool is tied to their website platform — limiting value for agencies on any other CMS. Like CivicPlus, it doesn’t continuously monitor for new documents, and pricing requires a sales call.
PDF Remediator is platform-agnostic, self-serve, and starts in minutes — not weeks.
Same principle applies: remediation is a one-time cost. You’re not renting access to documents you already own.
Simple, Transparent Pricing
No “request a quote” runaround. Real prices, right here. Start free — upgrade when you’re ready.
- 1 website
- Up to 50 PDFs scanned
- Compliance dashboard
- Resident widget
- Email support
- 1 website
- Up to 500 PDFs
- Weekly crawls
- 2 languages
- Compliance dashboard
- Email support
- Up to 5 websites
- Unlimited PDFs
- Daily crawls
- 5 languages
- Audit trail & export
- Slack/email alerts
- Priority support
- Unlimited websites
- Unlimited PDFs
- Daily + on-demand crawls
- Unlimited languages
- SLA guarantee
- Data processing agreement
- Dedicated onboarding
- Phone + priority support
All plans include the resident-facing widget, compliance dashboard, and automated remediation. Need a government purchasing option (cooperative contract, PO)? Contact us.
Start Making Your PDFs Accessible Today
Join government agencies using PDF Remediator to automate ADA Title II compliance. Start your free 14-day trial — no credit card, no sales call, no IT project required.